Summer PTA To-Do List

  1. The board should have a summer meeting to get to know each other and begin planning for the new term
  2. Make sure that the annual financial report is completed — then file your taxes!
  3. Complete the end-of-year audit and add the new check-signers to the bank account
  4. Select your membership theme for the year, set a membership goal and send out an email through TOTEM to remind folks to join for the 2019-20 school year
  5. Attend trainings offered by your council or district and make plans to attend the Regional Leadership Conferences in August and September
  6. Visit toolkit.capta.org to familiarize yourself with the Toolkit
  7. Review your calendar and budget to make sure they are in line with your plans and goals
  8. Relax and enjoy time with your family so you will be re-charged and ready for an amazing school year!

Get Ready for Summer with Electronic Membership

Get set up with e-membership before summer so members can join while you’re on vacation! If your PTA is not yet using the PTA electronic membership system, you can get set up now so you’ll be ready for the new school year. It’s just five easy steps and can take less than 10 minutes. For more information, visit www.capta.org/electronic-membership-system.

Watch your email inbox for an invitation from TOTEM. Our partners at TOTEM will be sending out invitations to PTA leaders to sign on to the system. You can change your officer positions, manage your online members and access to a variety of customized reports. Accept the invitation and get started right away. Questions? Visit www.capta.org/electronic-membership-system for more information, FAQs, success stories and more.

Bulk upload this year’s members to make sure they receive an automatic renewal message. We are excited to share the new bulk upload feature on TOTEM! Now you can upload all your members into the e-membership system and have one source for all your membership information. You can do it yourself with the Google sheet and FAQs from TOTEM, or for a small fee, TOTEM can set it up for you. All members in the system will receive renewal notices to make joining your PTA easier. This will set you up for a great start in the new year!

Leadership changes are coming soon. Don’t forget – June 1 is the deadline to upload your new PTA leaders. We encourage all local PTAs to upload new leaders into PTAEZ between now and June 1. For those units on TOTEM, please remember to update your leaders in that system as well. It’s as easy as a few clicks of a button.

2019 Legislation Conference Recap

2019 has just begun and the California State PTA Legislation Team is gearing up for a busy season. California State PTA hosted its annual Legislation Conference in Sacramento in January. PTA members came from across the state to learn and advocate. After two jam-packed days, attendees left full of new information and feeling empowered.

Attendees got a chance to see the big PTA picture behind the slogan “every child. one voice“. ONE voice for educating our elected officials the value of increasing school funding… ONE voice speaking loud and clear about the data behind later school start movement… ONE voice about mental health and support services. ONE VOICE for all of California’s children.

Panel discussions at the Legislation Conference highlighted how our low per pupil funding puts California at the bottom of the nation in counselors, health professional, school nurses, learning specialists, librarians and administrators to student ratios. This directly impacts our students and their ability to learn and be socially connected.

First time attendees to the conference realized that they are part of a nationwide organization. Federal advocate Derby Pattengill (President of Ninth District PTA, which serves San Diego and Imperial county) addressed school climate and how it impacts not just students, but the school community overall. He spoke about how to identify issues within school communities and once issues are identified, how to go about working on those issues.

Twenty-Third District PTA (Riverside county) brought 12 students to the conference! After the first day of the conference, these students were engaged and definitely empowered for conversations the next day when they met with legislators and their staff in our State Capitol.

The goal of the Legislation Team was to create an atmosphere where both first-time and experienced attendees all learned something new and left empowered, engaged and inspired. If you missed the conference this year, be sure to talk with your PTA / PTSA to include attending in the budget for next year, and don’t forget to include students… they are our future!

Best Practices for Handling Phishing and Ransomware

Both email-phishing scams and crypto ransomware/malware are increasingly common and can have devastating impacts on businesses and non-profit associations of all sizes. As a non-profit association, PTA can be vulnerable to these types of cyber crimes at all levels and, in fact, we have heard reports of email-phishing scams happening to local leaders.

Email-phishing scams are typically fraudulent email messages appearing to come from legitimate enterprises (e.g., your PTA treasurer or president, your Internet service provider, your bank). These messages usually direct you to a spoofed website or otherwise get you to divulge private information such as bank account information or account passwords. The perpetrators then use this private information to commit identity theft or trick you to wire money.

Ransomware/malware is a virus that installs covertly on the victim’s computer system and encrypts the victim’s files, making them inaccessible, and demands a ransom payment to decrypt them. Often malware is triggered by downloading files or clicking links from untrustworthy sources which appear to be legitimate.

If you get an email from a fellow PTA officer asking to wire funds, do not send money.

Establish communication “backchannels” such as text message or phone calls to verify the authenticity of the request. Additionally, remember to keep your personal and PTA computer systems and firewalls up-to-date to minimize the potential for viruses to inflect your system with malware.

Additional Resources:

PTA Store Holiday Gift Guide

Check out the PTA Store’s special holiday gift shop with new items and old favorites, plus new holiday cards! Beat the crowds and get your holiday shopping done from the comfort of your own home.

Shop online for: