Running a PTA is fun and rewarding, but it’s also an important responsibility. What’s required in order to be a healthy PTA? Here’s a great checklist to see how your PTA is doing.
RESPONSIBILITIES OF OFFICERS AND CHAIRS
All PTA officers/chairs must understand policies and procedures and be committed to performing them correctly and completely.
- Attend and participate in meetings
- Review and maintain the procedure book and files for the position
- Abide by the will of the majority
- Respect the privacy of the business of the executive board
- Protect the privacy of all members by not allowing distribution of membership lists to outside interests
- Meet deadlines and fulfill assignments promptly
- Give accurate and detailed account of all monies entrusted to them
- Delegate instead of doing it all yourself
- Develop and strengthen leadership
- Attend conferences, workshops and conventions
- Ensure a good transition by passing on all resources and records
- Resign if unable to perform the required duties of the office.
Members of the executive board are specified in the association bylaws. The officers, chairs of standing committees, the principal of the school, or a representative appointed by the principal, and a teacher representative, and/or student representative(s) all of whom shall be members of that PTA/PTSA. The board should reflect the school community.
For additional information on responsibilities of officers and chair, take a look at the job descriptions in the California State PTA Toolkit.
The California State PTA does not recognize co-officers. “Co-officer” implies two people of equal rank sharing one position. In PTA, only one name may be listed for each office, and only one individual may vote. Bylaws may be amended to include additional officers to share the workload. Standing rules may be amended to allow officer or representative to attend and vote at Executive Board meetings.
The newly elected Executive Board should meet as soon as elected and survey the school community to submit suggestions for the programs and fundraisers for the upcoming year. Learn more about starting a new term of office.
PROFESSIONAL GOVERNANCE STANDARDS
California State PTA has adopted the Professional Governance Standards and encourages all unit, council and district PTA executive boards to review and adopt the standards at the beginning of their term as an integral part of their team building and orientation process; however adoption of the standards can take place at any time.
WE’RE HERE TO HELP YOU
What you should remember, however, is that you are not alone: PTA is an entire local, state and national organization here to help you make your PTA — and your PTA experience — the very best.
We’ve got it all, from tips on running a local meeting and creating membership materials to leadership hints, important finance reminders and even pointers on how to write statewide resolutions. And if you have questions or concerns, call or write so we can assist you. Contact your council, district or California State PTA today!