About

Employment Opportunities

California State PTA’s professional employees are proud to help our state’s members, children and families.

We currently have two positions open, based on Sacramento:

  • School Smarts Program Manager
  • Membership Services Specialist.

School Smarts Program Manager

General Description:

The Manager is a full-time, exempt position based in the PTA state office in Sacramento that performs professional and administrative work to advance the goals of California State PTA, with an emphasis on the School Smarts Parent Engagement Program, including managing logistics, coordinating day-to-day functions, facilitating communications, and ensuring successful delivery of the program to an expanding number of school sites throughout California. Additionally, the position serves as part of the staff management team.

The position reports to the Director of Programs & Grant Development and works closely with regional and local and state PTA leaders, school district and school administrators and staff, consultants, PTA staff, the executive director, partner organizations and others.

Classification:

This position is classified on the exempt salary schedule as Program Manager.

Salary Range:

$51,000 to $71,200

Essential Functions:

  • Serve as staff lead and liaison for program delivery and logistical questions from School Smarts facilitators, coordinators, school district staff and PTA leaders
  • Works closely with the Director of Programs & Grant Development (and other staff and volunteer leaders, as appropriate)
  • Develop and implement plans and models for effective delivery and expansion of the program, including timelines and deliverables, budgeting, marketing, fundraising, training, communications and other aspects
  • Improve program and service quality by establishing and/or refining processes, assessing efficiency, and recommending creative solutions, including those related to delivery of training and materials
  • Identify, develop and implement technology solutions to existing challenges that improve efficiency and productivity
  • Oversee data systems to improve delivery and support for all School Smarts activities, build the School Smarts graduate “community”, and support program and policy research and evaluations
  • Develop and implement communications strategies, in coordination with other communications staff, that:
    • market and promote the value of the program, including development of print and digital materials; Writes and edits articles, summaries, marketing pieces, key messages and other materials
    • Support Family Engagement strategies and
    • Contribute to PTA organizational priorities
  • Develop and maintain web-based content, videos, communication tools, and training resources for public-facing web pages and password-protected web communities, in coordination with other communications staff
  • Develop and oversee systems in collaboration with accounting staff to effectively maintain program-related records, contracts, and MOUs for facilitators, school districts, and coordinators, including coordinating payment; tracking facilitator reports, and ensuring completion of surveys and pre- and post-questionnaires
  • Develop and oversee processes for maintaining, ordering and shipping materials, supplies and resources to participating sites, including facilitator and coordinator handbooks and materials; training resources; curriculum and handouts; art supplies; program information kit; graduation certificates, and others
  • Oversee process and implementation of customization, preparation and printing of PEN fliers, parent academy brochures, PEN handouts and other materials for school sites.
  • Assist with planning and delivery of facilitator and steering committee trainings and Convention-related activities
  • Assists with researching, developing and carrying out resource development strategies that lead to increased funding for the School Smarts program
  • Supervises the Program Assistant and their work
  • Performs other duties, as assigned.

Additional Responsibilities:

  • Attends meetings and events as required.

Working Conditions/Physical Demands:

  • Travel required 20 percent especially during heavy seasonal needs
  • May lift, carry and/or move objects weighing up to 25 pounds

Minimum Qualifications:

  • Bachelor’s degree and minimum of 2-3 years of experience as a Program Manager
  • Knowledge of family engagement, education and Local Control Funding Formula desired
  • Highly organized and able to manage a large number of priorities and deadlines at one time
  • Detail oriented, self-starter and highly motivated
  • Proficient using Microsoft Office including Word, Excel and Outlook
  • Team player who thrives in a busy environment.

Application Deadline and Process:

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org. by December 5, 2018. Please note, for those considered, first round interviews will be scheduled on December 10-11, 2018 and second round on December 20, 2018. No phone calls please.

Membership Services Program Manager

General Description:

This is an exempt, full-time contracted position based in the PTA state office in Sacramento that performs professional and administrative work to advance the goals of California State PTA. This position assists with the technical logistics, coordinates day-to-day functions, facilitates communications between volunteer leaders, vendors and staff and ensures the successful implementation of the electronic membership dues system with the goal of advancing online membership conversions and growing online membership. The position also supports general membership growth strategies and assists with services to leaders such as eBylaws. This position reports to the Assistant Executive Director. This position also interacts with staff, board members, general membership and the public.

Classification:

This position is classified on the exempt salary schedule as Program Manager.

Salary Range:

$51,000 to $71,200

Essential Functions:

  • Serves as staff lead and liaison to various committees and/or task force groups working to support membership strategies and the electronic membership system including outside vendors and service providers
  • Develops and maintains highly effective relationships with members, leaders, staff and vendors
  • Develops and controls deadlines, budgets and activities
  • Improves quality of membership programs and services, including electronic membership systems, by establishing and/or refining processes, assessing efficiencies and recommending creative solutions
  • Provides technical support in advancing online membership conversion including backend systems
  • Provides assistance to local leaders, councils and districts by developing and implementing a sustainable customer service model for membership and membership services via phone, email and website
  • Identifies, develops and implements technology solutions to support the members and leaders
  • Works collaboratively with other departments in the development, production and marketing of the electronic membership system and the value of PTA membership
  • Develops strategies to grown online membership
  • Trains leaders on the front-end and back-end systems with the goal to grow online adoption of systems
  • Provides reports and analytics
  • Develops and maintains web-based records in the electronic membership dues database
  • Establishes procedures and department policies as they pertain to membership, certification and event processing
  • Performs other duties as assigned.

Additional Responsibilities:

  • Attends meetings and events as required
  • Some travel may be required.

Working Conditions/Physical Demands:

  • Travel required up to 20 percent for in-person trainings and meetings
  • May lift, carry and/or move objects weighing up to 25 pounds.

Minimum Qualifications:

  • Bachelor’s degree or 2-3 years of work experience in membership systems
  • Superior technology skills with in-depth experience and technical understanding of membership/association management database systems, experience working with FileMaker and API systems a plus
  • Strong skills in membership strategies designed to demonstrate the value of membership
  • Experience in change management
  • Excellent organizational and communication skills
  • Excellent problem-solving ability
  • Excellent interpersonal skills and ability to develop and maintain effective relationships with staff, board members, volunteers, vendors, partners and others
  • Excellent project management skills
  • Team player; Ability to demonstrate overall outlook that is positive, open and supportive of others.

Application Deadline and Process:

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org. by December 17, 2018. Interviews will take place in January 2019. No phone calls please.