About

Employment Opportunities

California State PTA’s professional employees are proud to help our state’s members, children and families.

We currently have three positions open:

ASSISTANT EXECUTIVE DIRECTOR

General Description: 

The Assistant Executive Director is an exempt, management position that performs professional work and reports to the Executive Director. The Assistant Executive Director serves as a designated deputy of the association as authorized by the Executive Director in overseeing human resources, strategic communications and media relations, membership services, collaboration on budget matters, legal and grievance, leadership and board support, non-dues revenue such as sponsorships and member perks as well as other priority initiatives and campaigns that advance association mission and goals. This position works closely with members of the Board of Directors, volunteer commissions and committees as well as with all staff and external partners, media and vendors.

Starting Salary Range:

$89,000 – $109,000

Essential Functions:

  • Oversees strategies and plans that ensure effective development, implementation and evaluation of the association’s key priorities including:
    • Membership including promoting the value of membership
    • Promoting and marketing the association’s programs and services
    • Enhancing positive image of PTA
  • Coordinates development of, and leads implementation of, the association’s strategic communications plan, including establishing action plans and managing projects and initiatives that advance association goals
  • Researches and recommends to the Executive Director, Vice President for Communications and Board of Directors methods to strengthen overall effectiveness of the association’s communications, marketing and priority activities, including regularly utilizing data and research to evaluate effectiveness and recommend improvements
  • In consultation with the Executive Director, manages the human resources functions of the association, including maintaining and enhancing staff productivity, accountability and morale; implementing and evaluating employee relations and human resources policies, programs and practices; implementing recruitment and retention strategies; identifying and implementing plans for staff training and professional development; serving as the liaison with health and benefits providers; and ensuring compliance with all laws, regulations and association policies
  • Interacts with and negotiates with service providers, including health care providers, brokers, financial institution representatives and others, as appropriate, to ensure quality service and value, and achieve cost-savings where possible
  • Consults with and seeks guidance from insurance agents and attorneys, as appropriately requested, to assist with, coordinate and/or provide support to state leaders on questions or challenges or related to legal, insurance or constituent organization matters
  • Researches and recommends to the Executive Director, President and Board of Directors methods to strengthen overall effectiveness of the association’s membership and membership services including regularly utilizing data and research to evaluate effectiveness and recommend improvements
  • Develops, implements and manages internal programs and services to support PTA state leaders, as well as districts, councils and units, especially those related to:
    • Officer contact information
    • Membership data and dues systems including electronic membership system(s)
    • Electronic bylaws
    • Online Toolkit and other leadership documents
  • Provides staff support and recommendations to the Executive Director and Resource Development Committee to identify, evaluate and implement strategies/programs to increase non-dues revenues
  • In consultation with the Resource Development Committee and Convention VP, leads staff efforts to recruit and retain sponsors and Member Perks providers
  • Serves as staff liaison with the PTA Store to maintain and improve services and non-dues revenues
  • Initiates and implements strategies and tactics that generate media coverage which enhances the organization’s positive visibility, and advances the organization’s positions and Coordinates media activities, including press conferences. Coordinates responses to media inquiries by fielding incoming requests and routing reporters to spokespersons or resources. Provides training and support to PTA spokespersons
  • Assists in the implementation of advocacy strategies, including member mobilization on priority issues
  • Serves as a member of the staff Information Technology strategy team and proactively researches, develops, recommends and implements new technology and new media activities and initiatives to advance the work of the association
  • In partnership with the Executive Director, supports special event planning and implementation including convention, Regional Leadership Conferences, the Leader Symposium and other training events
  • In partnership with the Executive Director, provide strategic guidance and advice to the President and Board of Directors on key policy issues affecting the association.
  • Performs other duties as assigned.

Staff Supervision:

This position directly supervises the Membership Services Program Manager, Communications Specialist, Database Coordinator and Membership Services & Publications Coordinator as well as interns and temporary staff support as needed.  This position may also at times have additional direct or indirect supervisory responsibilities related to other staff as authorized by the Executive Director. Establishes work schedules and priorities, provides training and coaching, gives direction and guidance, ensures adherence to all employee policies, and conducts annual performance evaluations.

Minimum Qualifications:

  • Bachelor’s degree or higher. Communications, marketing or organizational development preferred
  • Minimum 5-7 years of progressive management experience
  • Solution-based mindset with demonstrated ability to develop and implement strategic plans
  • Strong aptitude for verbal and written communication, presentation and relationship development
  • Ability to multitask and assess, accept/make changes quickly to meet timelines
  • Experience coordinating teams and projects; ability to work well with people in a professional environment
  • Ability to work with professional staff as well as volunteers
  • Excellent writing skills and strong presentation skills
  • Travel within California is a requirement for this position
  • Positive outlook and communications style
  • Team player and collaborative.

Additional Background Materials:

Application Deadline and Process:

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org by March 14, 2019. No phone calls please.

MEMBERSHIP SERVICES PROGRAM MANAGER

General Description:

The Membership Services Program Manager is an exempt, full-time contracted position based in the PTA state office in Sacramento that performs professional and administrative work to advance the goals of California State PTA. This position manages logistics, coordinates day-to-day functions, facilitates communications between volunteer leaders, vendors and staff and ensures the successful development of the electronic membership dues system and membership campaigns as well as coordinates support and services to leaders such as eBylaws, leadership support, documents and more. This position reports to the Assistant Executive Director. This position also interacts with staff, board members, general membership and the public.

Classification:

This position is classified on the exempt salary schedule as Program Manager.

Salary Range:

$51,000 to $71,200

Essential Functions:

  • Serves as staff lead and liaison to various committees and/or task force groups working to support membership strategies and the electronic membership system including outside vendors and service providers
  • Develops and maintains highly effective relationships with members, leaders, staff and vendors
  • Develop and control deadlines, budgets and activities
  • Improves quality of membership programs and services, including electronic membership systems, by establishing and/or refining processes, assessing efficiencies and recommending creative solutions
  • Provides assistance to local leaders, councils and districts by developing and implementing a sustainable customer service model for membership and membership services via phone, email and website
  • Identifies, develops and implements technology solutions to support the members and leaders
  • Works collaboratively with other departments in the development, production and marketing of the electronic membership system and the value of PTA membership
  • Provides reports and analytics
  • Develops and maintains web-based records in the electronic membership dues database
  • Establishes procedures and department policies as they pertain to membership, certification and event processing
  • May have supervisory duties
  • Performs other duties as assigned.

Additional Responsibilities:

  • Attends meetings and events as required.
  • Some travel may be required.

Working Conditions/Physical Demands:

  • May lift, carry and/or move objects weighing up to 25 pounds.

Minimum Qualifications:

  • Bachelor’s degree or 2-3 years of work experience in membership systems
  • Superior technology skills with in-depth experience and technical understanding of membership/association management database systems
  • Strong skills in membership strategies designed to demonstrate the value of membership
  • Excellent organizational and communication skills
  • Excellent problem-solving ability
  • Excellent interpersonal skills and ability to develop and maintain effective relationships with staff, board members, volunteers, vendors, partners and others
  • Excellent project management skills
  • Team player; Ability to demonstrate overall outlook that is positive, open, and supportive of others.

Application Deadline and Process:

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org. Open until filled. No phone calls please.

TAX FILING/COMPLIANCE CUSTOMER SERVICE ASSISTANT

General Description:

The Tax Filing/Compliance Customer Service Assistant performs administrative and clerical support work under the supervision of the Assistant Executive Director.  This position follows all established procedures and is responsible for assisting with the day-to-day operations of the Tax Filing Support Center such as analysis and filing of association and tax-exemption documents with agencies such as the Attorney General’s Office, IRS, Franchise Tax Board and Secretary of State. Provides tax filing support, guidance and advice to more than 3,500 association PTAs that fall under our group exemption working collaboratively with volunteers, staff and government entities.

Classification:

This position is classified on the non-exempt salary schedule as Accountant I.

Salary Range:

$37,440 to $44,930

Essential Functions:

  • Provides customer assistance to PTA leaders to help their local organizations meet tax filing requirements.
  • Works in close consultation with staff, state PTA leaders, and district and local leaders to research and effectively address tax-filing questions/matters.
  • Responds to inquiries from district presidents and district financial officers regarding exemption status, dissolving of corporation, and other miscellaneous requests.
  • Assists with the analysis and filing of association documents such as filing for tax exempt status and dissolutions of incorporated units.
  • Assists with any State, Federal and Attorney General related questions, emails and follow-up.
  • Assists with the processing of 501 (c) 3 letters
  • Performs data entry and other basic administrative tasks utilizing Excel, Word and FileMaker.
  • Assists with phones, mail and general office administration as needed
  • Maintains confidentiality and follows all established procedures.
  • Performs other duties as assigned.

Additional Responsibilities:

  • Attends meetings and events as required
  • Some travel may be required.

Working Conditions/Physical Demands:

  • Travel required up to 20 percent for in-person trainings and meetings
    • Open to possible telecommunting option
  • May lift, carry and/or move objects weighing up to 25 pounds.

Minimum Qualifications:

  • Minimum of 2-3 years of administrative experience, preferably in a compliance-driven environment
  • Knowledge of nonprofit reporting requirements including AG, IRS, FTB and SOS preferred
  • Highly organized and able to manage a large number of priorities and deadlines at one time
  • Detail oriented, self-starter and highly motivated
  • Ability to communicate complex procedures in easy-to-understand format
  • Excellent custom service skills and a desire to help local volunteers with compliance and regulatory challenges
  • Proficient using Microsoft Office including Word, Excel and Outlook
  • Positive outlook and communications style
  • Team player and collaborative.

Application Deadline and Process:

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org. Open until filled. No phone calls please.