About

Employment Opportunities

California State PTA’s professional employees are proud to help our state’s members, children and families.

We currently have two positions open:

  • Membership Services Program Manager
  • Tax Filing/Compliance Assistant.

Membership Services Program Manager

General Description:

This is an exempt, full-time contracted position based in the PTA state office in Sacramento that performs professional and administrative work to advance the goals of California State PTA. This position assists with the technical logistics, coordinates day-to-day functions, facilitates communications between volunteer leaders, vendors and staff and ensures the successful implementation of the electronic membership dues system with the goal of advancing online membership conversions and growing online membership. The position also supports general membership growth strategies and assists with services to leaders such as eBylaws. This position reports to the Assistant Executive Director. This position also interacts with staff, board members, general membership and the public.

Classification:

This position is classified on the exempt salary schedule as Program Manager.

Salary Range:

$51,000 to $71,200

Essential Functions:

  • Serves as staff lead and liaison to various committees and/or task force groups working to support membership strategies and the electronic membership system including outside vendors and service providers
  • Develops and maintains highly effective relationships with members, leaders, staff and vendors
  • Develops and controls deadlines, budgets and activities
  • Improves quality of membership programs and services, including electronic membership systems, by establishing and/or refining processes, assessing efficiencies and recommending creative solutions
  • Provides technical support in advancing online membership conversion including backend systems
  • Provides assistance to local leaders, councils and districts by developing and implementing a sustainable customer service model for membership and membership services via phone, email and website
  • Identifies, develops and implements technology solutions to support the members and leaders
  • Works collaboratively with other departments in the development, production and marketing of the electronic membership system and the value of PTA membership
  • Develops strategies to grown online membership
  • Trains leaders on the front-end and back-end systems with the goal to grow online adoption of systems
  • Provides reports and analytics
  • Develops and maintains web-based records in the electronic membership dues database
  • Establishes procedures and department policies as they pertain to membership, certification and event processing
  • Performs other duties as assigned.

Additional Responsibilities:

  • Attends meetings and events as required
  • Some travel may be required.

Working Conditions/Physical Demands:

  • Travel required up to 20 percent for in-person trainings and meetings
  • May lift, carry and/or move objects weighing up to 25 pounds.

Minimum Qualifications:

  • Bachelor’s degree or 2-3 years of work experience in membership systems
  • Superior technology skills with in-depth experience and technical understanding of membership/association management database systems, experience working with FileMaker and API systems a plus
  • Strong skills in membership strategies designed to demonstrate the value of membership
  • Experience in change management
  • Excellent organizational and communication skills
  • Excellent problem-solving ability
  • Excellent interpersonal skills and ability to develop and maintain effective relationships with staff, board members, volunteers, vendors, partners and others
  • Excellent project management skills
  • Team player; Ability to demonstrate overall outlook that is positive, open and supportive of others.

Application Deadline and Process:

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org by January 7, 2019. Interviews will take place in January 2019. No phone calls please.

Tax Filing/Compliance Assistant

General Description:

The Tax Filing Assistant performs administrative and clerical support work under the supervision of the Assistant Executive Director.  This position follows all established procedures and is responsible for assisting with the day-to-day operations of the Tax Filing Support Center such as analysis and filing of association and tax-exemption documents with agencies such as the Attorney General’s Office, IRS, Franchise Tax Board and Secretary of State. Provides tax filing support, guidance and advice to more than 3,500 association PTAs that fall under our group exemption working collaboratively with volunteers, staff and government entities.

Classification:

This position is classified on the non-exempt salary schedule as Accountant I.

Salary Range:

$37,440 to $44,930

Essential Functions:

  • Provides customer assistance to PTA leaders to help their local organizations meet tax filing requirements.
  • Works in close consultation with staff, state PTA leaders, and district and local leaders to research and effectively address tax-filing questions/matters.
  • Responds to inquiries from district presidents and district financial officers regarding exemption status, dissolving of corporation, and other miscellaneous requests.
  • Assists with the analysis and filing of association documents such as filing for tax exempt status and dissolutions of incorporated units.
  • Assists with any State, Federal and Attorney General related questions, emails and follow-up.
  • Assists with the processing of 501 (c) 3 letters
  • Performs data entry and other basic administrative tasks utilizing Excel, Word and FileMaker.
  • Assists with phones, mail and general office administration as needed
  • Maintains confidentiality and follows all established procedures.
  • Performs other duties as assigned.

Additional Responsibilities:

  • Attends meetings and events as required
  • Some travel may be required.

Working Conditions/Physical Demands:

  • Travel required up to 20 percent for in-person trainings and meetings
    • Open to possible telecommunting option
  • May lift, carry and/or move objects weighing up to 25 pounds.

Minimum Qualifications:

  • Minimum of 2-3 years of administrative experience, preferably in a compliance-driven environment
  • Knowledge of nonprofit reporting requirements including AG, IRS, FTB and SOS preferred
  • Highly organized and able to manage a large number of priorities and deadlines at one time
  • Detail oriented, self-starter and highly motivated
  • Ability to communicate complex procedures in easy-to-understand format
  • Excellent custom service skills and a desire to help local volunteers with compliance and regulatory challenges
  • Proficient using Microsoft Office including Word, Excel and Outlook
  • Positive outlook and communications style
  • Team player and collaborative.

Application Deadline and Process:

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org by February 15, 2019. First round interviews will take place on February 21, 2019. No phone calls please.