About

Employment Opportunities

California State PTA’s professional employees are proud to help our state’s members, children and families. We currently have two positions open, based on Sacramento:

ACCOUNTANT

The Accountant performs professional and administrative work under the day-to-day supervision of the Accounting Manager. The Accountant follows all established procedures and are responsible for general accounting work, including valuation of inventory and adjustments, processing all accounts receivables, accounts payable, sales and publications, scholarships and grants, processing payroll and 401k, all reconciliations, sales tax and lobbying reports, budget vs actuals, preparation of financial statements and other functions as assigned.  Accountant interacts with staff and assists board members upon request.

Classification

This position is classified on the non-exempt salary schedule as an Accountant II.

Salary Range

$46,800 to $56,160

Essential Functions

Accounting

  • Prepares quarterly sales and use tax returns as well as quarterly lobbying reports
  • Calculates, records allocation, processes and reconciles all personnel costs (e.g. salaries, benefits including Paid Personal Days, Sick, retirement, payroll taxes, etc.)
  • Processes payroll liability checks for all benefits.
  • Counts and reconciles inventory and records activity
  • Prepares Financial Statements in accordance with Generally accepted Accounting Principals
  • Reconciles travel, advances, bill backs and pursues collection
  • Reconciles numerous financial statements for bank accounts, credit cards, prepaid accounts, investment accounts, etc.
  • Reconciles schedule of intangible assets and records acquisition, disposals and amortization expenses
  • Assists in the development, troubleshooting and reconciliation of electronic membership system and corresponding Stripe account
  • Processes all accounts receivables and prepares and analyzes aging of accounts receivable and prepares weekly deposits and reporting of cash receipts.
  • Processes sales invoices for all materials, publications and HSA award when necessary.  Answers incoming calls, coordinates sales requests, and follows up on delinquent payments.
  • Assists with sponsorship receivables, ensures revenue is recorded in the proper period and pursues collection as needed
  • Assists with grant proposal budget calculations, ensures revenue is recorded in the proper period and prepares final grant financial reports as needed
  • Assists in preparation of the fiscal year-end audit and Form 990 tax information.

Finance

  • Assist with budget development and calculates proposed insurance rates for unit, council ad districts as well as proposed personnel costs
  • Compiles annual and mid-year budget proposals into one comprehensive document for Finance Committee, Board of Directors and Board of Managers presentations
  • Executes refunds for Convention, Regional Leadership Conferences, Legislation Conference and other events for participants and exhibitors
  • Investigates and resolves fraudulent financial transactions and late payments to ensure critical functions are not interrupted
  • Manages balance of staff chase credit cards to maintain appropriate available balance for flight purchases
  • Manages cash balance for all bank accounts including checking, operating reserves, business market ate and payroll
  • Prepares organizational budget vs actuals, including subcategories in a timely manner and as requested
  • Schedules and coordinates the signing of checks to ensure timely payment of invoices

Compliance

  • Maintains accounting records and files in alignment with PTA’s Document Retention Policy (compliance filings, invoices, payroll, reimbursements, bank statements, etc.)
  • Collects and compiles Workers Compensation Reports
  • Collects am files documents from key compliance agencies including State Franchise Tax Board, Internal Revenue Service, California Employment Development Department, California Office of the attorney General, California Secretary of State, Sacramento county assessor and the California Department of Tax and Free Administration

Additional Responsibilities

  • Utilizes the QuickBooks Accounting Software, FileMaker database system, excel database, and other software programs.
  • Maintains confidentiality and follows all established accounting department procedures.
  • Performs other duties as assigned, which may include backup of phones.
  • Attends meetings as requested.

Desired Qualifications

  • Bachelor’s degree in Accounting or Business Management/Administration and a minimum of 3-5 years of accounting experience, preferably in a non-profit work environment.
  • Highly organized and able to manage a large number of priorities and deadlines at one time.
  • Detail oriented.
  • Self-starter and highly motivated.
  • Proficient using Microsoft Office including Word, Excel and Outlook. QuickBooks experience a plus.
  • Team player who thrives in a busy environment.

Working Conditions/Physical Demands

  • May be required to attend annual convention
  • Typically, may sit for extended periods of time
  • Regularly lifts, carries and/or moves objects weighing up to 25 pounds
  • Operates a computer keyboard.

Application Deadline and Process

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org by August 31, 2018. No phone calls please.

Director of Programs & Grant Development

The Director of Programs and Grant Development performs professional work to advance the goals of California State PTA, with an emphasis on securing, leading and advancing non-dues revenue in the areas of programs and grants. This work includes developing and implementing a nonprofit business model to enhance delivery of the School Smarts Parent Engagement Program to an expanding number of school sites throughout California. Additionally, this position is responsible for development and oversight of a comprehensive grant development program on behalf of the association including developing proposals, implementation and reporting requirements. The position reports to the Executive Director and works closely Board of Directors, volunteer commissions and committees as well as with all staff and external partners including school district and school administrators and consultants.

Classification

This position is classified on the exempt salary schedule as a Director.

Salary Range

$62,500 to $90,000

Essential Functions

  • Under the general direction of the Executive Director, oversees and manages day-to-day School Smarts program activities, including developing plans and models for effective delivery and expansion; training content and delivery, timelines and deliverables, budgeting, personnel and consultant coordination and management, marketing, fundraising, training, communications and public relations, and other aspects.
  • Works closely with the Executive Director, School Smarts Committee, Special Committee for Arts Education, Family Engagement Commission and other volunteer-led bodies within the state PTA leadership to initiate and coordinate strategies to advance the program objectives, including those set forth in the grant.
  • Develops and implements outreach efforts to expand awareness about the program.
  • Identifies, develops and maintains partnerships with educators and staff in school districts and school sites to facilitate participation in School Smarts and to advise them in enhancing their overall family engagement efforts.
  • Strengthens support for PTA leaders at all levels to foster family engagement activities and implement School Smarts.
  • Develops plans and ensures that data is maintained, compiled and analyzed to regularly monitor progress towards program indicators and targets; prepares periodic progress reports and summaries.
  • Assists, collaborates with, and leads project team members at the state and local levels, including PTA leaders, educators, communities and partner groups in organizing and providing trainings and outreach activities related to the program.
  • Identifies and implements strategies for expanding the reach of the program through various modes; facilitates communications with multiple audiences; promotes diversity and inclusion to maximize broad participation.
  • Serves as a policy advisor to the association on family and community engagement strategies including those related to LCFF-LCAP. Assists in building and maintaining relationships with PTA leaders, educators, community groups, arts groups, policymakers and other key decision makers that have impacts on family engagement, education and arts issues.
  • Develops, oversees and monitors a comprehensive grant development plan that is aligned with PTA’s mission and goals.
  • Researches, develops and carries out grant development strategies that lead to increased funding for PTA programs and activities.
  • Leads an internal team for grant application submission, evaluation and reporting as they relate to the development function.
  • Lead grant writing and reporting activities; manage grant process to develop accurate timelines; work with appropriate staff to ensure timely proposal production and oversee the fulfillment of the terms of funded projects.
  • Communicates with grant managers on behalf of the association.
  • Conducts in person and conference call presentations; represents the association at meetings and events, as requested.
  • Successfully monitors feedback to identify and resolve problems and meet program needs; and identifies and develops new products and services that enrich the program.
  • Writes and edits articles, reports, summaries, background papers, key messages and other materials; prepares materials for the website and social media.
  • Manages staff to help ensure consistent, high quality work aligned to the association’s goals. Establishes work schedules and priorities, provides training and coaching, gives direction and guidance, ensures adherence to all employee policies, and conducts annual performance evaluations.
  • Performs other duties as assigned.

Additional Responsibilities

  • Attends meetings and events as required.

Working Conditions/Physical Demands

  • Some travel required.
  • May lift, carry and/or move objects weighing up to 25 pounds.

Desired Qualifications

  • Bachelor’s degree and a minimum of 3-5 years of experience as a Program Director and/or Grant Director or Manager
  • Experience with grant-driven program delivery and reporting
  • Highly organized and able to manage a large number of priorities and deadlines at one time
  • Detail oriented, self-starter and highly motivated
  • Proficient using Microsoft Office including Word, Excel and Outlook
  • Team player who thrives in a busy environment.

Application Deadline and Process

California State PTA is not‐for‐profit association with more than 750,000 members dedicated to positively impacting the lives of all children and families. To apply, please email a cover letter and resume to California State PTA at jobs@capta.org by September 14, 2018. No phone calls please.