Running Your PTA… Made Easy

One of the wonderful benefits of belonging to PTA is the support system it offers.

Running Your PTA… Made Easy provides simplified summaries of the PTA basics that all PTA board members should know. It covers meetings, recruiting volunteers, finance, membership and more.

Reading this basic guide will enhance your experience as a PTA leader and provide you with information on topics you will be likely to reference throughout your term of office.

Download here.

Job Descriptions

Officer and chairman job descriptions have been developed by the California State PTA for use by unit, council and district PTAs. These guidelines are meant to assist officers and chairmen in their duties throughout the term of office. The list includes the required president, secretary and treasurer officer job descriptions and numerous others.

The job descriptions typically are distributed to members of the board-elect at the beginning of a term for planning purposes and are used with the updated procedure books forwarded by the outgoing officers and chairmen. PTAs are encouraged to develop job descriptions and procedure books for other PTA positions to provide continuity and sound leadership practices.

These job descriptions can also be found on our Online Toolkit.

REQUIRED OFFICERS

President
Secretary
Treasurer

ADDITIONAL OFFICERS/CHAIRMEN

Arts Education Chairman
Auditor
Communications
Disaster Preparedness
Education Chairman
Executive Vice President
Financial Secretary
Founders Day
Fundraising Chairman
Graduation/Prom Night
Health
Historian
Honorary Service Award
Hospitality
Legislative Advocacy Chairman
Local Unit Leader
Membership Chairman/Vice President (Unit)
Outreach
Parliamentarian
Program Chairman
Reflections Program
Room Representative
Room Representative Coordinator
Safety
Student Board Member
Student Involvement Chairman
Volunteer
Volunteer Coordinator

Convention

CONVENTION 2022

 

 

 

 

 

 

 

 

CONVENTION 2021

Thank you to everyone who attended Convention 2021! To find out the outcome of the Business of the Association, such as which officers were elected and whether the resolutions, bylaws and legislation policies were adopted, please click the “Business of the Association” button below.

You are also welcome to browse the Virtual Totebag, which contains sponsor flyers and other information such as the Reflections award winners, new and legacy PTA units, and much more.

BUSINESS OF THE ASSOCIATION

VIRTUAL TOTEBAG

To read the Spring/Summer 2021 issue of PTA in California, themed “Convention Highlights,” click the image below.

CONVENTION 2021 SPONSORS

CETF logo

 

Building Membership and Marketing PTA

Here are a few easy-to-use tools and resources to help you plan and promote your PTA membership campaign during the back-to-school season — and all year long! Check back soon for announcements on membership training webinars. Click here to view the 2021-22 California State PTA Membership Incentives and Challenges.

CONGRATS TO OUR 2020-21 MEMBERSHIP CHALLENGE WINNERS!

Thank you to the hundreds of units, councils, and districts who took part in all the challenges during the 2020-21 year. We appreciate your efforts!

Ready, Set, Remit:

  • Maple School PTA (4th District, Fullerton Council)

Teachers Matter:

  • Farragut Drive Elementary PTA (33rd District, Culver City Council)

$ Money for Members $:

  • Deer Canyon Elementary PTA (5th District, Alta Loma Council) – $500.00
  • Del Sur Elementary PTSA (34th District, North Antelope Valley Council) – $300.00
  • Tweedy Elementary School PTA (10th District, Pacific Council) – $200.00

Spring 4 Ward:

  • Petaluma High PTSA (14th District, Out of Council)

TOTEM Convention Challenge:

  • Petaluma High PTSA (14th District, Out of Council)
  • Canyon High School PTSA (4th District, Orange Unified Council)
  • John Muir Elementary PTA (1st District, Glendale Council)
  • Woodrow Wilson High School (33rd District, Long Beach Council)
  • Valencia High School PTSA (4th District, Placentia-Yorba Linda Council)

“Cinco de Mayo” membership challenge:

  • School of Engineering & Sciences PTSA (3rd District, Out of Council)

Our collective efforts to increase membership across the state are important for a number of reasons: they help us increase our advocacy voice; provide us with new leaders to train and develop so that we can continue our legacy; and just as important, allow us to connect even more families, schools, and communities.

Keep up the good work, and thank you again for proving that Every Member Matters!

MEMBERSHIP TRAINING

Organizing and running a PTA membership campaign can be fun — and easy! Visit our Online Training Center to access recent membership and marketing webinar recordings. Visit the training center for more videos and resources.

MEMBERSHIP TOOLBOX: NEW IDEAS TO BUILD MEMBERSHIP

ToolkitLooking for new ideas to increase PTA membership at your school? How about ways to engage students or teachers in PTA? Check out these great ideas and resources:

MEMBERSHIP ENVELOPES AND CARDS ARE HERE FOR YOUR PTA

  • Membership Envelopes: Available now at a low-cost to local PTA units. Contact your district PTA to place your order today!
  • Membership Cards: Cardstock membership cards are available through your district PTA. To print member names on the cardstock membership card, a downloadable Word template is available. Membership cards should be given to members at the point of sale. Remind your members to create a “PTA Profile” to gain access to national membership resources and year-round savings from PTA member benefit providers. Download the template.

LOGOS, GRAPHICS AND VIDEOS REINFORCE OUR BRAND

Social media and website logos and graphics can help reinforce the PTA brand.

NEW! Download the new graphics with the “Your Kind of PTA” theme.

Logos

Social Media Graphics

  • Facebook Cover Image: Fall 2021 Membership campaign  English | Spanish
  • Twitter Cover Image: Fall 2021 Membership campaign  English | Spanish
  • Small Tile Square  English | Spanish
  • Profile Overlay — Show your support for PTA by adding an overlay graphic to your Twitter or Facebook profile picture. Click here to begin.

Zoom Backgrounds

Video/Zoom Recording Overlays

Videos

FLIERS AND PRINTED RESOURCES

WhyPTA

Customizable Fliers – NOW AVAILABLE IN ADDITIONAL LANGUAGES!

No need to write that invitation letter from scratch! Here’s an easy way to invite your parents, school staff and community members to join your PTA: the customizable marketing flier. Simply customize by filling in the blanks on the template, add a few photos and quotes, and save it to your computer. Your customized membership flier can be sent out electronically, or copied and distributed at PTA or community events. Print out the flier in color or black and white, attach a PTA membership envelope, and your membership campaign is on its way! Take a look at a sample flier.

Ready-to-Print Fliers and Resources

California State PTA and National PTA offer a variety of FREE resources in multiple languages – ready to download, print and share with parents and families at your school.

PTA MERCHANDISE AND MATERIALS

CAPTA_WebSide_PromoteYourPTA_1Presenting a polished and professional image is important in building membership for your PTA. The PTA Store offers great marketing materials to help you promote your PTA, including a new design featuring California State PTA’s message “Connecting Families, Schools and Communities.”

SHOP NOW

 

MEMBERSHIP SUCCESS STORIES

We want to hear about all the great membership marketing strategies your PTA is putting into place. Share your PTA success stories with us.

STORY SUBMISSION FORM

 

MEMBER PERKS ADD VALUE FOR FAMILIES

WPerkse know people join PTA to support children and their schools. But PTA Member Perks can help make joining PTA an even greater value.

Click here to download and share the latest Member Perks flier with your members!

MEMBERSHIP UPDATES FOR PTA LEADERS

California State PTA partnered with TOTEM to develop our new electronic membership system to make joining and renewing PTA membership at the local level easier for parents, families and community members.

For several months, we’ve have been working side-by-side to test and pilot the system with a “success-based model approach” at the unit, council, district and state levels.  We appreciate all the feedback we have received from our leaders at all levels.  Additional accounting and reconciliation reports have been added and improvements have been made based on your suggestions. We remain committed to getting it right for you and for our members across the state. Although the pilot has been a success, we continue to work with TOTEM to add improvements and features based on feedback from our leaders and members.

As a reminder, there are no changes to PTA’s membership process and the electronic system will be completely voluntary and an optional addition to our current system. We will keep you posted as we progress in this important work to build membership and strengthen PTAUnits, councils or districts will not be required to use the new system.

GET STARTED TODAY

Information For Council and District Leaders

California State PTA also remains committed to assisting councils and districts through the onboarding process. No unit will be turned on in the system without the district or council knowledge and approval. The California State PTA e-membership team is available for field services, regional and local trainings, or by email and phone. If you have any questions or would like to request a field service, please email emembership@capta.org.

All of your feedback and input are being taken very seriously. Please feel free to send any questions or feedback to emembership@capta.org. We will keep you posted as we progress in this important work to build membership and strengthen PTA.

ADDITIONAL RESOURCES

 

 

Toolkit

New online Toolkit brings current information and pointers for leading your PTA to your fingertips!

TOOLKIT = VALUABLE INFORMATION

ToolkitThe updated California State PTA Toolkit is now online and responsive to your handheld device. With a new format and look, the online Toolkit has all of the same great information as the print version, but it is easy to access in your meetings and loaded with links to more information on our website. Everything at your fingertips!

The Toolkit provides guidance, instruction and ideas to ensure a successful term as a PTA officer or chairman. You will discover valuable information to assist your PTA/PTSA with the important work that you do on behalf of all children and families.

Toolkit