Don’t miss out on our biggest event of the year!
Calling all businesses who are passionate about making a difference in the lives of children across the state! It’s time to mark your calendars and plan to attend CA PTA’s 2025 Convention – the largest PTA event statewide where community engagement, education advocacy, and business collide!
California State PTA Convention 2025
Convention Dates: May 1, 2025 – May 4, 2025
Location: Ontario Convention Center, 2000 East Convention Center Way, Ontario, CA 91764
Exhibitor Registration is now closed.
WHY SHOULD YOU BECOME AN EXHIBITOR AND/OR SPONSOR?
Sponsorship of California State PTA’s signature community-building event, Convention 2025, is a meaningful investment in our mission to advocate for all children’s education and well-being. Sponsors help cover the costs of our largest annual gathering and the ongoing work we do to provide quality training, innovative resources, and valuable connections as state leaders for more than 3,100 PTA units and 565,000 members across California. These partnerships signify a deep commitment to the broader community as your contribution directly supports fostering a brighter future for all children through collaboration among families and schools.
As such, sponsorship comes with a variety of exclusive benefits including premier exhibitor packages and booth placement as well as unique marketing and engagement opportunities before, during, and after convention to maximize your visibility and impact. Sponsorship benefits are tailored at each level to best suit your needs and we offer a range of packages to fit every budget. We invite you to consider these opportunities and begin a long-term relationship with California State PTA.
For more information about Sponsorship, please contact Casey Becker, Director of Development and Programs at cbecker@capta.org
EXHIBITOR INFORMATION
Exhibition Dates
Exhibition Setup: Thursday, May 1, 2025 from 9am-3pm
Mandatory Exhibitor Briefing: May 1, 2-25 from 3:30pm (in Exhibit Hall)
Exhibition Dismantling: May 3, 2025 from 3pm-7pm
Note: Exhibition Hall is NOT open on Sunday, May 4, 2025
Exhibit Hall Hours
Thursday, May 1, 2025 from 4pm-7pm
Friday, May 2, 2025 from 8am-2:45pm
Saturday, May 3, 2025 from 8am-2:45pm
In total, it is 2.5 days of exhibit hall display time with a total of 16.5 hours of time to interact with our delegates. The expectation is that your booth will be fully operational and staffed the entire time Exhibit Hall is open.
Registration for Exhibitors opens January 13, 2025-March 31, 2025
Registration details will be available early January 2025.
Exhibitor registration is on a first come, first serve basis! To get the best booth location, be sure to register online early! Exhibitor registration is not available onsite.
Exhibition Booth Pricing
Early Bird pricing ends Friday, February 28, 2025 at 12pm (PST)
Vendor payment-in-full due upon completion of online registration. There are no refunds upon cancellation by an exhibitor.
| Booth Type |
Early Bird Booth Price |
Booth Price (March 1, 2025-March 31, 2025) |
| Corner Booth | $1,450.00 | $1,650.00 |
| Standard Booth | $1,300.00 | $1,500.00 |
Booth Information
All exhibitor booths measure 10′ x 10′ and include:
- Convention Center parking
- Two booth staff at no charge; additional staff cost of $25 per person. (Maximum 5 staff per booth at time)
- Access to Exhibitor Lounge with complimentary water, coffee, tea & daily breakfast pastries
- Back and side rail draping
- Two chairs
- One 6ft table with table cover
- Sign (as filled out in online application)
Additional Information
- Vendor Insurance Due: March 31, 2024 (Certificate of Insurance and Additional Insured Endorsement)
- Accommodations/Housing Reservations open: March 2025 (feel free to make your own reservations at nearby hotels)
- Service Kit or any addition items like carpeting available upon request at additional cost
- Lead Retrieval Device Rentals available upon request at additional cost
- Internet & Technology needs available upon request at additional cost
- Convention Mobile App available for exhibitors to navigate the map and receive general information throughout convention. The app typically launches a week before convention.
- Exhibitor Scavenger Hunt is optional for exhibitors to participate in and available for sign-up during your online registration process to encourage more foot traffic to your booth. Interested exhibitors should bring a door prize with a minimum value of $25. Prizes will be collected upon onsite check-in prior to opening.
- Food Permit Form: Exhibitors may dispense refreshments/samples from their booth. Liquids may not exceed 2 ounces and food may not exceed 1 ounce. The Ontario Convention Center Food Permit Form must be completed and returned to the convention center no later than 2 weeks before the convention.
Exhibit Hall Selection
Booth selection is on a first come, first serve basis and is only guaranteed when online registration is completed including required documents and full payment no later than March 31, 2025.
*Layout is subject to changes.
HOTEL ACCOMMODATIONS
Hotel Booking Information
Earliest Arrival Date: 4/30/25
Latest Departure Date: 5/4/25
Room Rate: $189+Tax
Overnight parking charge of $18+Tax per vehicle
Room Block Cutoff: The room block is now closed.
Hotel Name: DoubleTree by Hilton Hotel Ontario Airport
Hotel Address: 222 North Vineyard Avenue Ontario, California 91764-4431
2025 EXHIBITOR PROSPECTUS
Thank you for your interest in partnering with us for our biggest event of the year! Check out our 2025 Exhibitor Prospectus to learn more about our booth packages, important deadlines, vendor requirements, and more information.
QUESTIONS?
Email our Exhibition Team at exhibitors@capta.org for more.