PTA Proclamation Kit – Celebrating 125 Years

In honor of PTA’s 125th Anniversary, we are asking cities, counties, and school boards throughout California to recognize PTA. You can make that happen! Not only is this a great opportunity to become a little more civically engaged, it’s is fun and exciting for the kids and volunteers who make up your PTA.

Click here to download the PTA Proclamation Kit to use as your guide in getting started on your PTA proclamation.

Learn how to:

  • Prepare, plan and coordinate for your proclamation request;
  • Access Founders’ Day resources;
  • Use sample phone scripts and letters;
  • Make the most of your proclamation moment and more!

Coordinate your Proclamation Locally

  • Everyone should have the chance to participate. Coordinate locally so you don’t have several requests go to the same government agency.
  • Individual school site PTAs can talk to their principal and see if the PTA can be highlighted at a virtual or in person assembly. 
  • Council PTAs can consider asking the School Board and the city or cities in their council to recognize them during a meeting.
  • District PTAs can consider asking the county/or county’s Board of Supervisors and Board of Education to recognize them during a meeting

More resources to celebrate PTA’s 125th birthday:

Share Your Founders’ Day Or Proclamation Success Story


  • Contra Costa County Board of Education (CCCBOE) added Resolution 25-21/22 to their February 9th Board Agenda to recognize California State PTA Day.
  • Mayor of the City of Pleasant Hill Michael G. Harris, OD commends PTA on the occasion of its 125th anniversary and proclaims February 17, 2022 as “PTA Appreciation Day”.
  • Mt. Diablo Unified School District Governing Board has approved a resolution recognizing Thursday, February 17th, 2022 as the 125th Anniversary of the National Parent Teacher Association (PTA) and California State PTA Day.

Leadership Monthly Call

Join the Leadership Services Commission for their May 19th call and get your PTA questions answered! Don’t miss out, REGISTER NOW!

Can’t make this months call? Save the date for a future call, and check back here often for updates to the monthly topics and registration links.


      • May 19, 2022 06:00 PM – Newly Elected: Incoming Planning, Roles and ResponsibilitiesRegister Now

PTA insurance Premiums are due now. Check with your PTA Council or District for your insurance due date.

PTA insurance Premiums are due now. Check with your PTA Council or District for your insurance due date. Your regular PTA insurance premium of $258 for local PTA units is due in the California State PTA office no later than December 20! That means you need to get it into your council or district before their due dates, so they can process it for payment. Insurance received in the state office after December 20, is subject to a $25.00 late fee. Do not send your insurance premium directly to the state, it must go to your council (if in council) and/or your district first!

If you pay for additional insurance above and beyond the standard rate, you need to contact AIM insurance directly to receive an invoice for the additional premiums. Once your payment is processed, you will receive an insurance certificate specific to your PTA. Many school districts require a new copy of the insurance certificate each year showing your coverage.

Starting next year, all PTAs will pay AIM directly for their insurance regardless of whether they buy additional coverage or not. Details will start being shared in Spring 2022, so keep an eye out.

Find more insurance information and resources here and download the 2022 AIM Insurance Guide, here.

Look for Your Workers’ Compensation Insurance Survey

On December 15th, the window for reporting your Workers’ Compensation status opens. Your president will receive an email with the link for filling out the Workers’ Compensation survey. You have until January 31st, 2022 to report any employees/independent contractors/sole proprietors who have provided services for your PTA for the time period between January 5th, 2021 and January 4th, 2022.

In order to fill out the survey, you will need information about any individual you paid directly for services during that time period. Do not include companies with more than one employee or board members you have reimbursed for purchases they made on your PTA’s behalf. Most PTAs do not owe an additional premium because they don’t have any qualifying workers that they need to cover.

If an individual has their own Workers’ Compensation insurance, they should provide you with proof.

If an individual does not have their own Workers’ Compensation insurance (liability insurance is not the same), you must cover them. The state of California does not require sole proprietors to carry their own, but our insurance company does in order to keep the costs of your general insurance down. You will need to report the total amount of money paid to the individual. The additional premium is 5% of the total of all paid individuals, minus the first $1,000.00.

The Workers’ Compensation insurance premium, if required, is paid directly to AIM. You will receive an invoice after you submit the paperwork to them.

 For further information check out:

Screen Side Chat with your California State PTA President

Join California State PTA President, Carol Green and Vice President for Education, Laura Mudge in an online chat focusing on LCAP! At least 40-minutes of the hour will be devoted to member Q&A. Questions should be submitted with registration, a limited number of live questions will also be accepted.

Happening on May 9th at 6:00pm and again on May 10th at noon, click the link below to register for the time that works best for you.

  • Click here for the registration link to join on May 9th at 6:00 pm.
  • Click here for the registration link to join on May 10th at noon.

Each month Carol will have a different guest and topic, all are welcome to join the chat or listen in.

2021-22 Financial Information & Resources for your PTA

PTA Leaders:

To help you successfully run the financial side of your PTA, every year California State PTA compiles a packet of financial information and resources.

These materials include:

  • Tax filing information
  • Workers’ compensation insurance information
  • TOTEM e-membership system information
  • 2022 Convention save-the-date flier
  • PTA Store flier, with new items
  • CETF flier, with information about how to get low-cost or free internet access and computers
  • The PTA Insurance Guide
  • Much more!

There are three ways to get the 2021-22 Financial Mailing:

  1. Wait for a hard copy to arrive in your mailbox late October.
  2. View or download the entire Financial Mailing in PDF format:
    • Get the main packet in English here, or in Spanish here.
    • Get the 2022 PTA Insurance Guide (saved in a separate PDF) in English here, or in Spanish here.
  3. View or download just the sections you need in PDF format:

Take the PTA Leadership Survey

Thanks for supporting your PTA unit, council or district. Your time, energy and talent enable all of us to advance California State PTA’s mission to positively impact the lives of all children and families.

To make sure PTA continues to provide the services and support needed by our members across the state, we’d like to ask you to complete an important survey. It is divided into several sections and takes approximately 10-12 minutes to complete. Your individual responses will be kept strictly confidential.

We know that you are very busy, but your input is very valuable. Thank you again for your dedication and service.

The survey is only available until August 20, so don’t wait!

Click here to take the survey in English.

Haga clic aquí para realizar la encuesta en español.

Lea Darrah Testifies at CA State Assembly Hearing on School Closures

Yesterday, Lea Darrah, California State PTA VP for Education, testified at a hearing of Assembly Budget Subcommittee No. 2 on Education Finance. The topic of the hearing was how to mitigate learning loss during the COVID-19 school closures.

Darrah was part of a panel that also included representatives from the California State Board of Education, Policy Analysis for California Education, the California Department of Finance, San Lorenzo Unified School District, the Association of California School Administrators, the California Teachers Association, Elk Grove School District, and EdTrust West.

“While districts are doing their best to provide distance learning, we know there are gaps in the system in which students may not have access to adequate technology devices, internet access or a quiet place to learn,” Darrah said during the hearing. “We support educators and believe they need and deserve professional development for distance learning. I think more than ever we realize the value of our teachers in California.”

“Furthermore, students with additional needs such as English learners, students with IEPs, 504s or special education students need additional support and services to succeed in this new learning environment,” she continued. “We have heard from parents who are concerned about ensuring their students stay at grade level and do not experience learning losses.”

“Most of all, our students and families need to feel safe and secure to face the challenges that this current pandemic requires of us. And it is my sincere hope that the legislature makes the decisions to invest in safety, mental health, educational services and social services to protect our most valued assets in the state, our children.”

Lea and other members of California State PTA leadership team will continue to advocate to get teachers, parents and families the resources and support they need to make it through this uncertain and challenging period of distance learning and school closures.

To see video footage of the hearing, click here. Darrah’s testimony starts at 2:36.

To read a text version of Darrah’s testimony, click here.

PTA Leadership Town Hall Webinar: May 5

California State PTA president Celia Jaffe and members of the Board of Directors and leadership team held a town hall webinar on May 5 where they offered important information and answered your questions about how to handle PTA business and functions during the coronavirus epidemic.

If you want to watch a recording of the webinar, click here.

If you want to download and view the PowerPoint presentation, click here.

If you want answers to frequently asked questions that we were not able to get to during the webinar, click here for general FAQs, here for communications FAQs, here for membership FAQs, here for parliamentary issues, and here for financial issues.