Program Manager (School Smarts)

General Description

The Program Manager is a full-time, exempt position based in the PTA state office in Sacramento that performs professional and administrative work to advance the goals of California State PTA, with an emphasis on the School Smarts Parent Engagement Program, including managing logistics, coordinating day-to-day functions, facilitating communications, and ensuring successful delivery of the program to an expanding number of school sites throughout California.

The position reports to the Director of Programs & Grant Development and works closely with regional and local and state PTA leaders, school district and school administrators and staff, consultants, PTA staff, the executive director, partner organizations and others.


This position is classified on the exempt salary schedule as Program Manager.

Salary Range:

$58,240 to $71,200


  • Serve as staff lead and liaison for program delivery and logistical questions from School Smarts facilitators, coordinators, school district staff and PTA leaders
  • Works closely with the Director of Programs & Grant Development (and other staff and volunteer leaders, as appropriate) to:
  • Develop and implement plans and models for effective delivery and expansion of the program, including timelines and deliverables, budgeting, marketing, fundraising, training, communications and other aspects.
  • Improve program and service quality by establishing and/or refining processes, assessing efficiency, and recommending creative solutions, including those related to delivery of training and materials;
  • Identify, develop and implement technology solutions to existing challenges that improve efficiency and productivity;
  • Oversee data systems to improve delivery and support for all School Smarts activities, build the School Smarts graduate “community”, and support program and policy research and evaluations.
  • Develop and implement communications strategies, in coordination with communications staff, that:
    • market and promote the value of the program, including development of print and digital materials;
    • Support Family Engagement strategies and
    • Contribute to PTA organizational priorities
  • Develop and maintain web-based content, videos, communication tools, and training resources for program in coordination with communications staff.
  • Develop and oversee systems in collaboration with accounting staff to effectively maintain program-related records, contracts, and MOUs for facilitators, school districts, and coordinators, including coordinating payment; tracking facilitator reports, and ensuring completion of surveys and pre and post questionnaires.
  • Develop and oversee processes for maintaining, ordering and shipping materials, supplies and resources to participating sites, including facilitator and coordinator handbooks and materials; training resources; curriculum and handouts; art supplies; program information kit; graduation certificates, and others.
  • Oversee process and implementation of customization, preparation and printing of PEN fliers, parent academy brochures, PEN handouts and other materials for school sites.
  • Assist with planning and delivery of facilitator and steering committee trainings and Convention-related activities in support of the program
  • Assists with researching, developing and carrying out resource development strategies that lead to increased funding for the School Smarts program.
  • Performs other duties, as assigned.

Additional Responsibilities:

  • Attends meetings and events as required.

Working Conditions/Physical Demands:

  • Travel required 20% especially during heavy seasonal needs
  • May lift, carry and/or move objects weighing up to 25 pounds

Minimum Qualifications:

  • Bachelor’s degree and minimum of 2-3 years of experience as a Program Manager
  • Knowledge of family engagement, education and Local Control Funding Formula desired
  • Highly organized and able to manage a large number of priorities and deadlines at one time
  • Detail oriented, self-starter and highly motivated
  • Proficient using Microsoft Office including Word, Excel, PowerPoint and Outlook
  • Team player who thrives in a busy environment
  • Bilingual with fluency in Arabic, Chinese, Spanish, Tagalog or Vietnamese highly preferred