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Technology Upgrade RFP

California State Parent Teacher Association is a nonprofit volunteer organization committed to the well-being of all children. PTAs are a vital part of schools and communities across the state, with approximately 3,500 local PTAs in California and more than 500,000 members.

PTA structure is set up with the State PTA at the top level, then District PTAs below the State. Districts may have Units and/or Councils, and Councils will have Units under them. There are currently 27 Districts, approximately 200 councils, and nearly 3,200 units in the state of California. From a Unit perspective, they may be under a Council or District, then the State PTA. This hierarchy is important in all aspects of the services requested.

PTA leaders from local associations across the state are required to perform many tasks using online services. California State PTA is looking for vendors who can provide any or all of the services included below. Vendors should submit separate responses per service, even if multiple services are being bid.

The services requested include:

  1. Contact Management System
  2. Electronic Bylaws Creation System
  3. Document Upload and Archive System
  4. Website Refresh
  5. Database System with Data Integration Capabilities
  6. Federated Single Sign On

Timeline Revised 12/20/2022

Date

Action
11/17/22 Advertisement of RFP
12/09/22 Bidders Conference (Virtual 9-11am PST)
12/21/22 Deadline for submission of written questions
12/23/22-01/02/23 California State PTA office closure
01/4/23 Answers to written questions will be provided
01/8/23 Proposals submitted to California State PTA by midnight
01/9/23–01/12/23 Evaluation period
01/13/23 Vendor interview notification
01/18/23–01/20/23 Vendor interviews
January 2023 Approval of vendor selection by Board of Directors
TBD Start of services

There will be an online bidders conference from 9 am to 11 am PST on December 9, 2022 with members of the IT Task Force and California PTA Staff available to answer questions. Written questions may be submitted in advance for discussion at the conference by email to rfp@capta.org. 

Additional written questions may be submitted up to December 21, 2022 by email to rfp@capta.org. 

An electronic copy of your proposal must be received at the California State PTA office on January 8, 2023 by midnight PST and should be delivered to rfp@capta.org. Hard-copy proposals are welcome, but will not be considered as an official submission.

The task force will meet to evaluate submissions the week of January 9, 2023 and reach out to select vendors to set up interviews from January 18 – 20, 2023. The task force will make the final selection with a tentative presentation to the Board of Directors in January.

Sincerely, 

Carol Green
President
California State PTA

Updated: 12/20/22

Raising the Bar with the National Standards for Family-School Partnerships

2022_NPTA_RaisingTheBarWithNationalStandardsFamilies are essential partners in providing a high-quality education for every student. National PTA’s National Standards for Family-School Partnerships set the bar for how schools and parents should work together to support student success. The updated Standards provide critical guidance and best practices for strong partnerships that will make a real impact for all students, families and schools. National PTA, alongside other leading education organizations, will host a virtual townhall Nov. 17 at 7 p.m. EST in conjunction with National Parent Involvement Month. The townhall will be streamed live on National PTA’s Facebook page and Twitter and YouTube accounts.

Register Now

Membership Monday


Every Monday from mid-July through September be on the lookout for Membership Monday. It picks up again from January through February to bring you all you need to know in Mid-Year Membership Monday.

This membership-focused newsletter is sent to all unit, council and district membership chairs, communications officers and presidents. Click the links below for tips, advice and information to grow your PTA membership.

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ARCHIVES (FOR REFERENCE ONLY)

Financial Information & Resources for your PTA

FINANCIAL INFORMATION & RESOURCES FOR YOUR PTA

Every year California State PTA compiles a packet of financial information and resources to help your PTA run the financial side of your organization.  Typically, PTA presidents receive the Financial Mailing in the fall and all PTA officers can view and download the packet from the California State PTA Leaders’ website. 

Go to the Leaders’ Website to download the contents from the most recent Financial Mailing.

View the Leaders’ Website

Most of the materials in the Financial Mailing are available in both English and Spanish. They include:

  • Tax Filing Support Center Information
  • State of California Attorney General’s Tips and Resources for Charities
  • PTA as an Employer – What You Need to Know
  • The PTA Insurance Guide — English and Spanish

Teens and Sleep Webinar

This August 2022 webinar focused on the importance of sleep for our teens. It also explained the law, under Senate Bill 328 (2019), requiring later start times for middle and high schools which goes into effect in the 2022-23 school year. Featured speakers included California State Senator and SB 328 bill author Anthony Portantino and Lisa Lewis, author of The Sleep-Deprived Teen: Why Our Teenagers Are So Tired, and How Parents and Schools Can Help Them Thrive.  Learn more about the “myths” and the scientific facts surrounding teens’ sleep circadian rhythms.

RESOURCES

PTA members, parents and caregivers are encouraged to watch the video of this webinar to learn more about the importance of teen sleep and how it relates to school start times. 

Watch the video from the Teens and Sleep Webinar.

More about teens and sleep

Additional resources for PTA Leaders are available on the Leaders Website.

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This webinar was sponsored by the California State PTA Family Engagement, Education, and Health and Community Concerns Commissions.