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Director of Finance and Accounting

General Description

The Director of Finance and Accounting is an exempt, management position that performs professional work and reports to the Executive Director. The Director of Finance and Accounting oversees all aspects of general accounting operations for the association and ensures compliance with all association policies, procedures and nonprofit accounting principles. The position is responsible for planning, coordinating and directing the month-end close processes, providing day-to-day financial and accounting support including but not limited to accounts receivable, accounts payable, journal transfers, balance sheet, cash flow statements, budget reconciliation and reporting, and grant financial administration, across the various accounting disciplines, and provides coordination and leadership for the external financial statement audit for the association. The position serves as the primary staff to address accounting questions, issues and information requests. In addition, this position serves as the primary staff for accounting process improvement initiatives and business system improvement projects. This position works in consultation with the Treasurer, and interacts with Board members as well as staff.

 

Classification

This position is classified on the exempt salary schedule as Director.

 

Salary Range

$80,000 to $110,000

 

Essential Functions

  • Manage month-end close process, including reviewing all journal entries and preparing entries
  • Prepare monthly financial reports and actual vs. budget/forecast variance reports; research and explain variances
  • Manage, mentor and supervise the work of the accounting department and 2-3 staff, including daily oversight of AR, AP, general ledger and payroll
  • Review monthly account/bank reconciliations, monitor and resolve bank issues including fee anomalies and check differences
  • Deliver accurate, complete, and timely financial documents, including written analyses and reports
  • Review, analyze, and assist in negotiating insurance and other contracts
  • Respond to inquiries from other departments/entities regarding financial results and special reporting requests
  • Design, document and implement internal accounting processes and controls and ensure compliance with all association policies.
  • Work with external wealth management firm and provide support to the investment committee
  • Work with external auditors and CPAs on annual audit, tax filing and special projects; work with external attorneys to file required lobbying expense forms
  • Anticipate challenges and needs for the association’s financial operations, and identify and evaluate alternatives and propose solutions
  • Maintain effective communication with staff, board members, volunteers, vendors, partners and others
  • Communicate policies, objectives, accomplishments and general information to staff, board members and volunteers
  • Other duties as assigned

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience

  • Bachelor’s degree in accounting or related field
  • 6 or more year of accounting and finance experience required
  • 2 or more years of experience in staff supervision
  • Experience in a non-profit is preferred
  • Knowledge of Quickbooks nonprofit, Excel and File Maker is desired

 

Supervisory Responsibilities

The Director of Finance and Accounting carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

 

Required Skills and Abilities

  • Understanding of, and commitment to, the organization’s mission, goals and policies
  • Knowledge of finance, accounting, budgeting, and generally accepted accounting principles
  • Ability to read and analyze financial data and prepare financial reports, statements and projections
  • Strong analytical and problem solving abilities
  • Working knowledge of relevant technology systems and accounting software
  • Excellent interpersonal skills
  • Ability to develop and maintain effective relationships with staff, board members, volunteers, vendors, partners and others
  • Team player; Ability to demonstrate overall outlook that is positive, open, and supportive of others
  • Ability to achieve understanding and exchange of ideas through effective listening and clear, timely communications, both verbally and in writing
  • High level of professionalism and customer service skills; ability to maintain confidential information and address sensitive matters with tact and diplomacy
  • Ability to provide staff training, supervision, support and planning; Hands-on or supervisory experience over transaction processing systems
  • Knowledge of federal and state financial regulations, specifically nonprofit tax and corporate filing requirements
  • Ability to identify improvements and implement changes in financial and administrative support services
  • Ability to “self-start” without supervision; self-reliance, energy and resourcefulness
  • Valid California driver’s license

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position requires extensive sitting, some bending, lifting (up to 25 pounds), stooping and stretching.  Effective eye-hand coordination and manual dexterity sufficient to operate a computer keyboard, a photocopy machine, telephone, calculator, and other office equipment is also required.